Privacy Policy

Last updated: December 2025

1. Who is responsible?

Refined Movement processes personal data in accordance with the General Data Protection Regulation (GDPR). We are responsible for the processing of your personal data as described in this privacy policy.

2. What data do we process?

We may process the following personal data:

• Name and contact details (email address, phone number, address)
• Booking information and class history
• Health information (only if shared by you for safe participation)
• Payment details
• Website data (IP address, browser type, browsing behavior)

3. Purposes

We process your data for the following purposes:

• Execution of our services and bookings
• Ensuring your safety during classes
• Communication about your bookings and membership
• Sending newsletters (only with your consent)
• Compliance with legal obligations

4. Sharing with third parties

We only share your data with necessary service providers who support us in delivering our services, such as:

• Trainin (booking system)
• Mollie (payment processing)
• Other service providers bound by data processing agreements

We never sell your data to third parties.

5. Retention periods

• Customer data: During active membership + 2 years
• Administration: 7 years (legal requirement)
• Health information: Deleted upon termination of membership

6. Cookies

Our website only uses functional and analytical cookies. We do not use tracking cookies for marketing purposes.

7. Your rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Delete your data
• Object to processing
• Restrict processing
• Data portability

To exercise your rights, please contact us at hello@refinedmovement.com.

8. Minors

For processing data of persons under 16 years of age, consent from a parent or guardian is required.

9. Security

We take appropriate technical and organizational measures to protect your data, including:

• SSL encryption on our website
• Limited access to personal data
• Secure data storage

10. Changes

We may update this privacy policy from time to time. The most recent version is always available at refinedmovement.com.

11. Contact

Do you have questions about this privacy policy or about the processing of your data? Please contact us:

Refined Movement
Van Weedestraat 12A
3761 CE Soest
The Netherlands
hello@refinedmovement.com